Position Summary

Key Responsibilities: Finance and Accounting

• · Manage day-to-day finance operations, including accounts payable and receivable, invoicing, payroll, banking, and the accurate maintenance of financial records.
• · Process and post accounting transactions, maintain the general ledger and support month-end and year-end close activities.
• · Prepare accurate monthly management accounts, cash-flow forecasts, budgets and financial reports for management and the board.
• · Complete bank, balance-sheet, and system reconciliations and investigate discrepancies promptly.
• · Manage organizational and donor-restricted budgets, monitor expenditure, and ensure funds are used in line with approved plans and donor requirements.
• · Coordinate annual budget planning and monthly budget-review meetings, producing official monthly, quarterly, and annual reports.
• · Maintain robust accounting controls, procedures, and audit-ready records, and liaise with auditors, banks, and external advisers.
• · Carry out financial data checks, support statutory and regulatory reporting, and advise colleagues on accounting policies and controls.

Key Responsibilities: Administration and Office Support

• · Oversee day-to-day office administration and ensure an efficient, professional, and well-organized working environment.
• · Coordinate correspondence, filing, document control, meeting arrangements, diaries, records, and general administrative workflows.
• · Provide administrative support to managers and teams, including preparing documents, reports, presentations, and meeting papers.
• · Manage office supplies, equipment, facilities requests, service contracts, and relationships with relevant suppliers.
• · Support procurement activities by obtaining quotations, raising, and tracking purchase requests and maintaining supplier records.
• · Maintain appropriate organizational records and help ensure administrative processes meet legal, regulatory, and internal requirements.
• · Assist with onboarding and offboarding administration, staff records, and practical workplace arrangements in coordination with relevant colleagues.

Key Responsibilities: Basic IT Coordination

• · Provide first-line support for routine IT issues involving laptops, printers, email, Microsoft 365, video-conferencing tools, and office connectivity.
• · Set up basic user equipment and accounts in coordination with approved external IT providers, and maintain an accurate asset register.
• · Log, track, and escalate technical incidents, following through to resolution and keeping users informed.
• · Support good cyber-security practices, including secure password use, access controls, software updates, data handling, and prompt reporting of suspicious activity.
• · Maintain simple user guidance and help colleagues use core office systems effectively.

Key Responsibilities: General Administrative and Team Support

• · Act as a responsive point of contact for finance, administration, facilities, and basic systems queries.
• · Develop practical processes, templates and tools that improve service quality, efficiency, and accountability.
• · Work collaboratively across departments and with diverse stakeholders, maintaining confidentiality and a professional service-focused approach.
• · Balance multiple priorities, resolve operational problems and provide firsthand support during busy periods.
• · Provide occasional support for fundraising activities as required, helping the organisation achieve its goals and objectives.

Qualifications and Experience

• · Bachelor’s degree in finance, Accounting, Business Administration, or a related field; a relevant professional accounting qualification or CPA is preferred.
• · At least three years’ relevant experience covering financial management or accounting, with demonstrable administrative or office-services responsibilities.
• · Working knowledge of bookkeeping, reconciliations, budgeting, management accounts, financial controls, and audit support.
• · Experience in a non-profit environment, including donor or grant accounting and regulatory compliance, is desirable.
• · Proficiency in accounting software such as QuickBooks and strong working knowledge of Microsoft 365, including Excel, Word, Outlook, and Teams.
• · Confidence in resolving routine IT and office equipment issues and working effectively with external IT support providers.
• · Strong organizational skills, attention to detail and the ability to prioritize finance, administration, and service-delivery tasks.
• · Excellent analytical, problem-solving, written and verbal communication skills.
• · Ability to handle confidential information appropriately and work collaboratively with colleagues, suppliers, advisers, and other stakeholders.

How To Apply

Application is by CV and covering letter by email to [email protected] or by hard copy to our address.