Governance and Human Resources Officer

Position Summary

Main Responsibilities : Governance

• 1. Develop, implement, communicate, and maintain governance, risk, and compliance policies, processes, and procedures.
• 2. Ensure compliance with statutory governance requirements by enhancing organizational understanding, maintaining accurate documentation, and providing policy training for staff and board members.
• 3. Lead the organization of board meetings, including agenda preparation, documentation sharing, accurate minute-taking, and action plan monitoring.
• 4. Maintain and update board member records, including declarations of interest and register updates, and manage board member registrations and removals with regulatory authorities.
• 5. Complete due diligence checks for new partners and donors, ensuring documentation accuracy and adherence to IRS requirements.
• 6. Implement and manage a risk management system to protect the organization from harm across various areas including legal, operational, financial, and reputational.
• 7. Manage grant funding processes, including applications, approvals, and compliance.
• 8. Facilitate audits, address audit issues promptly, and escalate as necessary.

Main Responsibilities (Human Resources):

• 1. Serve as the primary point of contact for employees, handling internal and external HR inquiries efficiently.
• 2. Develop relationships with staff at all levels, providing comprehensive HR support through various communication channels.
• 3. Manage the end-to-end recruitment process, from advertising to onboarding, contract issuance, and HR system updates.
• 4. Conduct effective induction sessions for new hires and collaborate with departmental leads to establish appropriate training plans.
• 5. Support department leads in probation reviews, absence management, disciplinary actions, contract variations, and staff departures.
• 6. Promote organizational values, policies, and procedures, ensuring compliance with personnel expectations, safeguarding, health and safety standards, and well-being initiatives.
• 7. Stay abreast of HR policies, trends, and best practices, offering recommendations for continuous improvement and ensuring overall compliance.
• 8. Facilitate employee reviews conducted by line managers, accurately recording issues and assisting in their resolution.
• 9. Proactively identify opportunities for staff development and capacity building through training and feedback mechanisms.

Other Responsibilities:

• 1. Demonstrate adherence to Muslim Hands’ values and ethics in all work-related activities.
• 2. Provide support for any additional duties as required.
• 3. Fulfill reasonable responsibilities assigned by the Line Manager.
• 4. Promote and adhere to all Muslim Hands Policies, Procedures, and Professional Practices.

Essential Skills

• • Bachelor’s degree in Business Administration, Human Resources, or related field.
• • Proven experience in governance, risk management, compliance, and human resources management.
• • Strong understanding of statutory requirements, preferably within the nonprofit sector.
• • Excellent communication, organization, and interpersonal skills.
• • Ability to work effectively under pressure and manage multiple priorities.
• • Proficiency in MS Office Suite and HR software applications.
• • Demonstrated commitment to ethical conduct and professional integrity.

How To Apply

Application is by CV and covering letter by email to [email protected] or by hard copy to our address.